Commercial Property Coordinator

Join Our Team as a Property Coordinator at Deutsche Bank Center!

Are you driven, detail-oriented, and ready to advance your career with one of the most prestigious properties in Manhattan? At Related, we are committed to excellence in property management, ensuring seamless operations and an outstanding tenant experience. As a Property Coordinator, you will play a key role in managing operations within our state-of-the-art facilities, supporting a dynamic and professional environment.

As a Property Coordinator, you'll act as a central point of contact for tenants, vendors and property teams, ensuring smooth day-to-day operations.

Your responsibilities will include:

Administration

• Create and organize project, vendor, and tenant files.
• Schedule meetings.
• Compile meeting agendas.
• Document meeting minutes as needed.

Financial Operations

• Process invoices, resolve billing discrepancies, and assist in budget preparation.
• Support tenant chargebacks and maintain organized lease documentation.

Insurance & Compliance

• Review vendor and tenant insurance records for accuracy and document in relevant software systems.
• Handle incident reporting and ensure timely renewals and compliance with safety regulations.

Property Management

• Conduct property inspections, manage work orders, and track maintenance schedules.
• Address tenant concerns regarding building policies.
• Assist the team with coordination of projects.

Tenant Relations

• Coordinate tenant services, including move-ins, move-outs, compliance with building rules, and ongoing communication.
• Organize tenant engagement initiatives and assist in lease administration.
• Respond to maintenance requests and ensure tenant satisfaction with building services.

Vendor Relations

• Oversee vendor compliance with contracts and performance expectations, including janitorial, security, and maintenance teams.
• Manage service contracts, coordinate bids, and track project timelines.

Benefits:

• Personalized Health Care: Multiple medical, dental, and vision plan options; Employee Assistance Program
• Financial Benefits: Competitive salary and incentive packages; matching 401(k); FSAs and HSA; employer-paid life and AD&D insurance; paid leave & disability programs
• Social Wellness: 19+ days of PTO; mental health counseling & resources; fertility, surrogacy, and adoption assistance; volunteer days and donation matching
• Career Development: Learning & training programs; tuition & certification reimbursement; internal advancement opportunities

Qualifications:

• Detail-Oriented Organizers: Capable of juggling multiple tasks with precision.
• Strong Communicators: Professional in both written and verbal interactions.
• Creative Problem-Solvers: Confident in tackling challenges with innovative solutions.
• 3+ years of experience in a commercial real estate/mixed-use environment.
• Project coordination experience, including tenant/vendor management and scheduling.
• Contract development and processing expertise.
• Strong knowledge of operational procedures, certificates of insurance, accounting fundamentals, and contract development.
• Strong customer service focus with both internal and external stakeholders.
• Ability to interact diplomatically with corporate and property staff, as well as tenants.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Word and Excel.
• Attention to detail, strong grammatical skills, and proofreading ability.
• Highly organized with the ability to prioritize multiple tasks effectively.