Administrative Director, Asset Management & Facilities Support

POSITION SUMMARY

Reporting to the Office of the Chief Infrastructure & Facilities Officer, the Administrative Director, Asset Management & Facilities Support (ADAMFS) supports the CIFO in maintaining and optimizing Trinity physical infrastructure. The successful candidate will be responsible for the day-to-day development, and execution of facility management strategies to ensure a safe, efficient, well planned and well-maintained environment and will oversee budget tracking and management.

The annual salary range for this position is $220,300 to $252,200.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Strategic Planning:

• Work with the CIFO to collaborate with executive leadership and with staff enterprise-wide to align facility operations with mission and enterprise objectives.

Vendor and Contractor Management:

• Work with 3rd party building management team to ensure sound and reliable facility maintenance and operations
• Oversee relationships with external vendors and contractors for facility-related services.
• Oversee contract negotiation and ensure service level agreements are met.
• Monitor vendor performance against contractual obligations and key performance indicators.
• Continuously assess and improve budgeting and vendor management processes.
• Implement tools and systems to streamline budget tracking and vendor communication.

Reporting and Documentation:

• Prepare and present regular reports on facility performance, budget adherence, and key performance indicators.
• Maintain accurate documentation of facility-related activities and procedures.
• Budget Planning and Oversight:
• Collaborate with project managers, directors, and stakeholders to develop comprehensive project budgets.
• Conduct thorough analysis and forecasting to ensure accurate budget estimations.
• Oversee project expenses and variances providing regular reports to the CIFO
• Identify opportunities for cost savings and efficiency improvements.

Other

• May manage complex project implementation or lead special projects as assigned by the CIFO.
• Adhere to confidentiality rules and all other Trinity Church NYC policies, procedures, and rules.
• Perform all duties in a manner that promote Trinity’s mission and core values.
• Assume other related responsibilities and special projects as required.

REQUIRED KNOWLEDGE, SKILLS, AND ACTIVITIES

• Strong understanding of building systems, construction, and maintenance practices.
• Excellent leadership, communication, and interpersonal skills.
• Qualities of Self-reflection and an appetite for personal growth
• Knowledge of relevant regulatory requirements and compliance standards.
• Ability to analyze complex issues and develop effective solutions.
• Persuasive, encouraging, and motivating.
• Ability to elicit cooperation from a wide variety of sources, including upper management, clients, and other departments.
• Ability to defuse tension among project team, should it arise.
• Strong written, oral, and interpersonal communication skills.

REQUIRED AND PREFERRED EDUCATION, EXPERIENCE, AND CREDENTIALS

• Bachelor’s degree required; master’s degree preferred.
• At least 10 years’ experience in property management.
• Certificate in facilities management preferred.
• Knowledge of project planning, maintenance & construction.
• At least 5 years direct work experience in a management capacity.
• Prior administrative/management experience in operational functions